A firm with thirty clients has thirty Virtual Private Spaces to check, each with its own certificate and its own deadline running. The problem is not that checking takes long, but that it cannot possibly be done daily for all of them — and the clients checked rarely are exactly the ones that produce surprises.
One authorisation can cover several companies
If you administer several companies with the same digital certificate, a single ANAF authorisation covers everything that certificate can see. You do not need a separate connection for each client, and we discover the list of tax numbers ourselves, by asking ANAF what the certificate administers.
In practice: you connect once, you see the complete list of entities — companies and individuals — and you start monitoring for the ones you care about. What you do not start costs nothing.
What a "slot" is and why it matters
A slot is taken the moment you start monitoring for an entity, and it is not released the moment you stop. It is released at a subscription month boundary, at least thirty days after it was started, and only if monitoring was already stopped by then.
The rule exists so that you cannot rotate thirty clients through a plan for five by starting each one for an hour. The effect on an honest firm is nil: you pick your plan by the real number of clients followed at once, and stopping a client stays free and reversible.
Worth knowing
A slot is released at a subscription month boundary, at least thirty days after it was started, and only if monitoring was already stopped by then.
Alerts per client, not one shared stream
Each company has its own page, with its own documents and its own recipients. You can send the alerts for client X straight to client X, alongside yourself — each recipient confirms through a link before receiving anything.
The multi-client panel shows you every company in a single list, with the number of new documents on each. A shared stream carrying every client's invoices together would answer a question nobody asks.
What you do with the documents once you have been told
On the plans with an archive we keep the original XML of every invoice and extract from it the data that matters: supplier or customer, number, date, due date, net, VAT, total. The accounting export gives you a ZIP with a CSV and the XML files for a period — to hand on to the accounting software.
If you have your own system, there is an API and there are webhooks: a signed POST on every new document, or a query on demand. The manuals are public, not behind the account.